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Why Should Employers Have an Employee Handbook?

by | Jul 12, 2022 | Why Should Employers Have an Employee Handbook?

Protecting your business interests by using employee handbooks

An employee handbook can benefit the employer as well as the employee. It is a communication resource that conveys information and guidance regarding the company’s:

  • Mission
  • Policies
  • Values
  • Procedures
  • History
  • Benefits

A written record benefits the employee by providing guidance. It benefits the employer by protecting the company against unfair treatment or discrimination claims.

As an employer, you should provide every employee with a copy of your handbook. You should also require employees to provide you with written acknowledgement that they received it. Keep a copy of their receipt acknowledgment in their personnel file.

Also, you should have legal counsel review your handbook. This step is vital to ensure compliance with employment laws.

What information should employee handbooks contain?

According to the New York State Bar Association (NYSBA), employers must establish company policies that cover hiring, employment, discipline and termination. In addition, the policies must comply with state, federal and local laws.

Handbooks would not have to list all the rights and obligations related to employment. However, there are key policies they should include:

  • Complaint procedures for sexual harassment, discrimination and retaliation
  • Procedures related to disabilities and reasonable accommodations
  • Rules for time records, attendance, vacation, sick leaves and other leaves
  • Information about employee classifications, wages, payroll and benefits
  • Workplace safety and health rules
  • Performance and conduct, evaluations, records, discipline and termination
  • Collective bargaining agreement (if the business is unionized)

As an employer, do you need legal assistance with an employee handbook?

If you have questions or concerns about handbooks, you should consult with an experienced employment law defense attorney. Whenever possible, it is wise to do so before legal issues arise. Call (718) 275-6500 to arrange an appointment with Stephen D. Hans & Associates, P.C.